From The Star And Shadow Cinema Wiki
to edit this page, go to the bottom and click 'edit this page'!!
CURRENT TASKS
Imminent tasks:
For building tasks check out the Listfornewbuilding page on this wiki http://sidecinema.omweb.org/modules/wakka/ListForNewBuilding
the emerging new names for teams are marked in read - June 2006
OPERATIONS TEAM (was Secretary & Convenor) – maintains communication systems between active volunteers/dealing with day-to-day external enquires
Update answerphone message
Open post, and pass on to relevant persons
Deals with incoming emails
Organise and clean office
Exploring how volunteers get involved
Check equal opportunities for paid work and unpaid work
Exploring how we develop what we want to do
Member’s party
Annual General Meeting
Membership renewal
Annual evaluation and review of constitution
Annual report (eg SWOT analysis + ways forward)
Get licence from council
what was going to be called TREASURER – overview of financial matters and relationship with funders - now looks like it's ending up as two teams:
BOOKKEEPING TEAM
Pay Rent and related costs
Pay cinema & office phone & internet bills
Pay brochure & advertising costs
Buy office resources (stamps, stationery, envelopes, printer toner)
Buy any equipment budgeted for (eg computers, hardware, )
Maintain petty cash
Each quarter produce financial report
Evaluate season's budget
Evaluate bill payment systems
Get cinema insurance
FUNDRAISING TEAM
Complete cost reports for funders
Take up funding opportunities for learning and conferences
Explore other funding sources (NFM, ACE, NCC, NR)
Responding to emails from partners where relevant to finance
Evaluate relationship with partners where relevant to finance
MARKETING TEAM (was called "Audience Development") – promotes our activities to members and potential members
Programme Coordination meeting
Review Design Brief
Review print run
Book Northern Round distribution
Book slot with printers
Book Press adverts
Set deadline for brochure copy
Film certification info to collator
Collating brochure copy
Proof of text by everyone (word doc)
Supply copy, images and logos to designer
Check envelopes & Labels for mailout
Colour Proof supplied by designer
Proof Reading by two people (printed copy)
Email monthly listings to press & funders
Format & equipment requirements to tech facilitator
Second edit corrections returned to designer & emailed to committee
Send film info and certification to City Council
Final design to printers
Printer liaison / Confirm delivery date
Update website for the season
Write letter for mailout
Collect brochure from printers
Email monthly programme to members
Mailout of brochure
Northern Round Regional Distribution
Local Distribution by hand
Record what places we have taken brochures to (so remember for next time)
Evaluate brochure & press impact
Confirm deadlines for next season
Promote financial assistance for members childcare + other access
requirements
Update media contacts database
Update members database
Devise methods for audience evaluation
Devise methods for responding to audience evaluation
Collate images for media work
Update image database
Audit cinema in terms of disability access and discrimination
Clear out + update database
Consider external website & build
Build up links with Equal Arts
publicity-subscribe@lists.riseup.net
PROGRAMME TEAM (was called "content development") – works with people who want to put on events
Responding to collaborative programming ideas
Responding to local and other touring films
Open submission screenings
Year plan of deadlines for programming seasons
Organise private hires
Email bookkeeper details of all invoices & bills
programme-subscribe@lists.riseup.net
TECHNICAL TEAM – expand the ability of active volunteers to use our equipment
Maintenance & improvements of office and computers
Maintenance & improvements of cinema (in book)
Equipment borrowing register (camera, videos, projector, laptop)
Consider funding for ever-expanding equipment and insurance
Annual inventory of equipment
Looks after tech requirements of events
Trains people to use equipment
arranges for projectionists
keeps things maintained
gets electrical things tested when required.
does jobs relating to building maintainence (changes lightbulbs, looks after fire extinguishers etc.)
BAR TEAM - runs the bar
Buys stock
accounts for stock
deals with cash coming in
makes sure there's people to staff bar
makes sure it's all clean and legal
keeps track of events in the social space
bar-subscribe@lists.riseup.net
Computer friends
Consider internal website & build
keep the network running
train people how to use soft ware and hardware
upkeep of website
arrange systems for databases, information flow etc
general "on the night" staff systems need to be created and then used for:
arranging a rota
selling tickets
ensuring security
taking money
accounting for money taken
banking cash
keeping attendence figures
opening up
locking up
