From The Star And Shadow Cinema Wiki
List of necessary works for new cinema
25/4/06 - christo
New to do list:
Bank transfers for cash to repay volunteers from outside of Newcastle.
Rent large Sander for plastering
Get quotes for wet central heating
Find out if it is possible for Ana to get 10k - ana checking
New meeting with Dale about paying for stuff
Final quote off electricians
Structural engineer - discuss how to improve fire exit on coquet street.
Also to approve plans for seating and booth.
Xsite follow up for designs especially for front door area and added details to present application to building control.
License application
Health and Safety management policy - Sofia to do? meet concerning the model we have got for it.
Planning specific jobs for the next 4 weeks. - Christo available Fri 28, sat 29 april thu 4, fri 5, sat 6, sun 7 may. tue 9 may. fri 19, sat 20, sun 21, mon 22, tues 23 may, fri 26, sat 27, sun 28, mon 29 tues 30 may.
AND:
1.clean and paint the structural metal work with intumescent paint - ana helping out, might take 3 days for 2 people - might be that we need contractors too, to use the paint atomisers to spray paint on. does anyone else fancy oil rig yellow for the beams? rock on sailor!
2. build fire walls and corridors - one to separate blue doors from rest of hallway to act as an entrance lobby. one to go near the roller shutters. one to go from the office fire exit to the actual fire exit.
3. plumb in the sinks and reconnect the water.
4. build in the bar surfaces and shelving for the bar.
5. designing the central heating system and installing a boiler then plumbing in about 18 radiators - 1 weeks work for 6 people?
5. get a quote for ventilation as separate.
6. build the raked seating and build the booth.
7. put the plaster board on the top 1/3rd of the walls in the cinema and build a second frame for the exterior wall of the cinema fire escape. build the steps and the doorways for the cinema raked seating escape.
8. order the doors and door closers, etc and install.
9. install the seating and put carpet down in the cinema.
10. pull up all the floor in the bar and paint it.
11. commission a report about how to manage the asbestos, if there is any, or get council to do that, or even tyne tees?
12. bring over the processing equipment from harkers before putting the rest of the lobby in.
costs to find out:
-FIRE SAFETY CERTIFICATE -(23/1/06 fire service - when work is complete, joint inspection with building inspector and fire brigade - fire.... we pick up copies of certificates. make an application - they vet the plan. they keep and send one to fire brigade. )
-ELECTRICAL SAFETY CERTIFICATE - (23/1/06 electrician does the work - emergency light/ fire alarm. THEN SIGNS A CERTIFICATE AT THE END, WHICH IS BUILT INTO COST OF WORK)
-BUILDING REGULATION APPLICATION - (23/1/06 Christo written a letter to Bldng Regs manager to ask for discretionary rates - it can be expensive to apply for an application, but the checks at the end and certificates of approval are free).
-CLUB PREMISES CERTIFICATION
-CLUB PREMISES LICENSE
-CIC REGISTRATION - £35 cheque to be included with registration forms - CHRISTO: £35 PAID
-STRUCTURAL ENGINEER FOR WORKS - Lucy reckons £500
-FIRE DOORS (PUSH BAR AND SELF CLOSING) - (23/1/06, 3xdouble sc, 9 reg inc smoke seals and self closers. 15mm fireline or 2 layers plasterboard. 1dbcheck wall board - lafarge/ british gypsum. or smaller studs with 2 layers 12.5mm plasterboard. pink = fire, blue - sound. pink stuff is only slightly more expensive than regular)
-ELECTRICAL CIRCUIT (23/1/06, Mat rang Integral to find out quotes - we need to get a viewing to get him in and do a quote). (25/1/06, Alan mentioned a guy called Vinnie who might be good)Integral will not do work as they object to the Cinema.William Dobson (contact - Niel Cundall, will do the work - need to supply detailed plans of where power needs to be sent and possibly get a "survey" of existing electrics (to be removed)
-CENTRAL HEATING SYSTEM (25/1/06, Adam thinks his students might be able to help and he could assess. Domestic system should be ok. c.£2500. Could reclaim heaters from O Brien's in East Boldon. Needs to see building though.)
-FIRE SAFE WALLS + DOORS (25/1/06 - Christo been getting quotes for new doors. Could go to O Briens for old doors but need to check fire safe time on them. needs to be 1fr rated. Apparently plaster board walls v bad for sound insulation - should we look for breeze block walls and get local coollege bricklayesr to lay and plaster for their assessment? With plasterboard, pink is fire safe stuff. Needs 2 layers either side of normal though - could be alot of plasterboard!)
Things to find out...
-Design electrical circuit considering new plans - (MAT HAS EMAILED 23/1/06. Tom Cullen and Jona Aal have designed it, inc. 32amp sockets for stage lights.)
-Ask Chris for structural engineer details and electrician details (Integral person sounds good)(MAT HAS EMAILED 23/1/06. John Smith is going to sort this bit out)
-Email Peter Hall - quotes for costs and weights of 35mm eqpt. (MAT HAS EMAILED 23/1/06. All quotes are back and are incorporated into the application to the film council for equipment.)
-Register on SCAN (Newcastle uni's volunteer thing.) (CHRISTO HAS EMAILED SOFIA 23/1/06. We need to fillout a few forms before people can help... looks a bit complicated.)
-INSURANCE (23/1/06. SOFIA IS DOING RESEARCH - WILL HAVE INFO BY WED.)
Hi everyone! I just wanted to inform you about what I’ve managed to do so far as far as the insurance and the SCAN (Newcastle University’s volunteer database) are concerned. I’ve already mailed Christo (have you been getting my mails??)(YES - Christo) Firstly, I’ve arranged meeting with 2 brokers who seemed to have some experience in the area and want to talk to you in person (just to give advices and quotes –free of charge of course). Cause there are just so many things that I don’t know off (like what’s the construction made of, if the premises are alarmed, how windows are secured, what kind of electronic equipment you possess- caused they are insured separately, how much the bar stock costs and many other things…..). I have their contact numbers and arranged for them to come at some point by the offices; however I need someone to tell me when they should pop into. And secondly, the SCAN people also want to take a look at the premises just to make sure that it will be safe for volunteers to work there (paint, decorate etc) before they register the cinema for volunteers (and they are also willing to inform people about the opening night!!) They are free on Thursday (9th/feb). afternoon, yet again someone has to show them around. That’s all for the moment.. Sofia
MORE INFO ON INSURANCE IN MINUTES FROM MEETING 06/03.
INSURANCE NEWS: Got a quote for a combined policy of contents and liability for 1785/year
I will post rest of details as soon as I receive them, hopefully by today evening.
-BINS - how do we get hold of a big wheely bin, and how do we dispose of rubbish?
10/12/05:
This document will refer to different areas of the building as followed:
1) Foyer: the area directly behind blue doors at the top of Stepney Bank.
2) Social Space: the most northerly of the 3 internal long spaces
3) Cinema auditorium: The central internal long space.
4) Office area: the most southerly internal long space subdivded into smaller rooms.
Please note none of our proposed alterations will be structural. Walls will be stud walls, and nothing will be knocked through any existing walls.
Foyer
Double push bar doors to be fitted within existing blue gate.
Temporary wall with door to be erected across the space just beyond the doorway into the Social Space.
Plasterboard cladding to be put on some walls depending on condition.
Social Space
Line walls with plasterboad with rockwool behind for insulation purposes.
Install small counter along the western end of the north wall.
Pendant lamps throughout.
Remove suspended ceiling.
Install minimal kitchen in one of the partitioned spaces at the east end - plumb in gas/water/air extraction.
We would like to look into the options for increasing natural light entering the space. Cleaning existing transparent ceiling sections and/or adding more such pieces.
Cinema Auditorium
Line walls with plasterboad with rockwool behind for insulation purposes.
Install self supporting cabin at the eastern end with raised floor to act as projection booth
Install wooden stage-block-like steps rising from the center of the space to the eastern end to act as raked seating.
Install support for a screen at the western end.
Visually tidy up and insulate the ceiling.
Install wall lights
Kevin White to build metal screen frame (26/2/06)
Office area
Make a fire exit corridor from Cinema Auditorium to the space which is currently parking bays.
Make good existing spaces for office/storage/workshop use.
Most westerly room to have new sink installed where existing one is and basic air extraction for use as a darkroom.
other
Paint brick walls where necessary
concern about heating - if no good we will have to install central heating.
Below List is for things to decorate etc.
FOYER
CAFE BAR SPACE
-box of toys
-groovy lampshades
-a juicer
CINEMA AUDITORIUM
the 72 seats that are in Harkers at the moment - although Alan mentioned business class aeroplane seats like one in Copenhagen.
OFFICE AREA
TECHNICAL REQUIREMENTS
EXTRA TENANTS
Polytechnic
Platform
Filmbee
Open IT workshop
src=http://www.sidecinema.com/images/newbuilding/plan.jpg />
[img]http://www.sidecinema.com/images/newbuilding/plan.jpg[/img]
BAR/KITCHEN
1. Licensing and Regulations:
Bar – alcoholic sales.
Licensees – Training two holders.
Kitchen – Preparation of Food
hygiene, health and safety.
NEEDED: LEGISLATION, COSTS AND TIME SCALE.
2. Basics:
Electrics
Plumbing
Gas storage
Extractor fan (is this a legal need?)
Work surface – steel covering? Is this a legal need?
- bar areas
Storage and layout – bar and kitchen
Flooring
3.Sourcing equipment:
Basics:
Till – Bar
Computer system-records
Extractor (is it a legal need?)
Fridge - 1x glass fronted fridge from Cumberland Arms (1m high, v.noisy)
Small Freezer - From Jo - free!
Double sink x 2 (kitchen and bar)
Gas Cooker (basic 2 hobs)
food processor
Water filter
Water boiler
Bins x 5 (general rubbish x 2, glass, recycled, compost)
hand glass cleaners (brush type) - Jesmond Caterers?
Extra:
4 hob gas cooker and large oven
Electric glass cleaner
Stand alone grill (toasties, eggs, veg)
Soup Basin – electric
Coffee Filter machine
Soya milk maker
Cutlery/ crockery:
Kitchen:
stainless steel
pans/wok/baking trays
Set of knifes
spatulas, spoons, forks, laydols etc
Cutting boards x 4 (at least)
plastic Bowls
measuring jug
scales
Ice cube trays
magnetic knife rack
Public:
glasses – pint/ 1/2 and wine
mugs
cafetieres x 10
Tea pots x 10
plates/bowls/dishes
cutlery
NEEDED: PRICEING, KNOWN DONATIONS OF EQUIP, ATTENDING CATERING AUCTIONS.
4. Stock:
As much as possible to source from local producers e.g Rising Sun, Neorg, Out of this world, Wylam and Jarrow.
Also ecological, free and feral trade e.g Feral trade coffee + sweets, Suma, Ecover, Blue water and such.
Snacks for the cinema can be made in the kitchen also e.g cakes, roasted seeds, nuts etc
Cleaning (as with stock keep eco)
Surface liquids
Floor liquids
Antibacterial sprays/ hand cleaner
Gloves – rubber/latex (cleaning and food Preparation)
Towels
Paper rolls
serviettes
Other:
Celaphane
foil
food storage – tubs, jars
NEEDED: LIST OF DISTRIBUTERS AND CONTACTS, LIST STOCK POSSIBILITIES
5. Hygiene, health and safety:
Notices of regulations & safety
extractor fan?
Fire extinguishers
fire alarms
listed emergency contacts
Named safety/first aider
First aid box
6. More to consider for bar/social space and list in detail:
Heating
Lighting
Seating
Tables
Access/exit
shelving – reading/films/art
Painting/Decoration
TASK LST FOR BUILDING FESTIVAL
1. Accomodation
- people putting up other people,
- scout hut?
- cheap accomodation in hostels?
- borrowing mattresses/duvets/sheets etc. to convert house into sleeping quarters?]
2. Catering hire
- sourcing cost and location of equipment and booking it
- choosing source of foods.
- collecting plates, knives and forks
-
3. General tasks
- how to make atmosphere nice in large space + keep it appropriate for larger gigs
- sourcing costs and sources of everything on the budget basically:
BUDGET UPDATED 26/1/06
Income
ACENE 18500
NCC money diverted to marketing 1000
Side Reserves 4130
Film Council 25850
Ouseburn Development Trust 11500
Work in Kind 15000
Materials from BAS 1400
Total 77380
Expenditure
Building materials minus BAS materials 2870
Equipment 1900
Fixtures 5450
electrical and plumbing 14475
Human resources 5000
Marketing 1000
Admin costs 750
Capital expenditure 25850
work and materials in kind 16400
Total 73695
contingency at 5% 3685
Grand Total 77380
Building Materials
Paint 1000
insulation - BAS 700
Plasterboard - BAS 700
Timber 1500
fixings 200
cleaning 150
plaster and filler 20
4270
Equipment
tool hire 500
tool purchase 500
van hire 500
skip hire 300
plaster and filler 20
consumeables (sandpaper, drillbits etc.) 80
1900
Fixtures
fire exits, signs, extinguishers, circuitry. 2000
furniture 1000
carpet 800
miscellaneous fixtures and fittings 1000
locks 150
Bar equipment 500
5450
Electrical and plumbinG
sockets 13A 75
sockets 32A 75
New circuits 7500
lightfittings 75
cable (power) 250
plumbing materials 2500
Toilet block 4000
14475
Human resources
catering hire 150
catering equipment 600
travel for volunteers 2000
food for volunteers 1000
health and safety 200
Accomodation 500
insurance 550
5000
Capital Expenditure
35mm projection 12000
Digibeta player/ DV deck 5000
video switcher 2000
a/v network 750
DLP projector 3500
screen 750
screen masking 500
p.a 1350
25850
A/V network
facilities panels 250
audio/video cable 400
misc. network materials 100
750
_
- organising travel/ ensuring people get reimbursed and we dont go over budget
- rota-ing cooking/ menus
- setting a date for getting as many people involved to come and see the venue as possible.
- organising a meeting with Chris Osborne to finalise
- checking what health and safety certificates and hygiene certificates we need
- writing and planning the club premises certificate.
19/01/05:
to finish the application...
26/1/06 I HAVE FINISHED APPLICATION! PRINTED OUT 2 COPIES OF APP, 2 COPIES OF PROPOSAL. Appendices: draft mem&arts, draft tenancy with Ptechnic/Platform, Head Lease, letter of interest from Ptechnic and Platform, architects plans (existing, planned, elevation), list/ schedule of works, cvs from sneha, mat, ilana, debbie, separate budget. STILL NEED - CHRISTO'S CV, DRAFT LEASE FROM ARTWORKS.
- get quotes
- get cv's off mat, debbie, christo, jo, ilana, ray, sneha, dominic. 26/1/06 done Mat, debbie, sneha, christo ilana.
- get very draft lease (23/1/06 lease has arrived from matt forster email version to arrive soon. Mat and Christo and Debbie wrote a reply concerning some issues)
- get mem's and art's - i.e change in constitution - check page on wiki [http://sidecinema.omweb.org/modules/wakka/MemorandaArticles]
- more effective timeline
