21 Jan 2008 General Meeting
From The Star And Shadow Cinema Wiki
21st January 2008 general meeting.
Present: Deborah, Lewis, Laura, Stephanie, Adrin, Mat, Christo, Bill, Phipps, Debbie, Ilana, Holly, Haz.
Matters arising:
1. Craig - please feedback about chairs. Laura to look into DOT.
2. Kevin is sorting out lighting bar. We are going to pay him.
3. Bottle bin - we are working our way through backlog. lets wait til the end of the backlog before doing something else.
4. Projector group - as yet not met.
5. Ethical policy - might be discussed at the forum.
6. Sound issue - ongoing contact with Artworks.
7. Haz's bike was stolen and a note has gone up.
8. Done away with numbers on the membership cards. Haz's still sorting out the box office. Look through it or it will go into the abyss.
9. Forum on sat. 10.30-3.30.
Financial report:
Delay with getting VAT return in, only just back. Given a set of management accounts. Spoke with Christo to get overview. We have to change the way accounts are working. Too many complications between us and the software. Laura has to start handing it over to someone else. Ideally give it monthly to the accountant to input into sage so he is in control of everything. Offer him more money? Look into getting a volunteer from council volunteer service who is really competent with Sage. Laura happy to continue with regular book keeping. ACTION - make an offer to Paul Dempster. email Karen at CVS for Sage book keeper. Christo, Laura and Paul to meet to consolidate sage accounts. Christo gave a rough report concerning the accounts, we think we made approximately £6k profit from april to november. Holly to look into NFM grant. Debbie to do final activity report form for 2005 ACE report. 19 May
Programming: Sean Conway's editor came to ask if we could put a night of his films on. Confusing issue when someone wants to show films here instead of gigs - what should he give back in this scenario. We want to be open to people who make films in the north east but have to be able to discriminate or feel a degree of involvement from the filmmaker? There is a range of possible answers to this demand, and it is worth having a set of responses for this issue. ACTION - discusss our coherent programming approach in a focus group at the forum.
Publicity:
Debbie compiling programme. St.Etienne designer is designing it. Please use a larger font! ACTION - every one to have text by 20th february AT THE LATEST, anything later will nOT BE GOING IN!!! Do everything for the mailout by Friday except stuffing envelopes. Use old mailout list. Use Locus + computer and printer for doing mailout. Mat felt it is good to have a cull. ACTION - major data entry, followed by print out in surname alphabetical order with an extra column, so that if people are renewing, you can write an 'X' in the column rather than re-entering the data. Option for multi year membership card.
Building maintenance:
Can we have the door widened? Caster Sugar disco and Road to Rimini would be interested in putting money into the door widening to get double capacity. Series of issues - need to get structural engineer survey done (£800?) and quotes for the work being done. However we need to know exactly what the current situation is re: measurements of other doorways and any other things that might mitigate having a fire officer and licensing inspection to raise the number of audience. Need to get bouncers for any late license event.
Exhibitions
Carlos wondering about what he can do int he space etc. Phipps offering to coordinate exhibitions and design a contract for gallery things.
Shifts:
sorted.
