16 April 07 - general meeting
From The Star And Shadow Cinema Wiki
Minutes, 16th April 2007, General Meeting
Agenda
Intros
Matters Arising
Building
Grant Applications
Rimini round-up
Lighting
Bar issues
AOB
INTRODUCTIONS
Present: Ilana, Debbie, Simon, Amy, Shelly (Amy and Shelly are on work placement) Mat, Keith, Adrin, Ed, Greg, Nat, Clair, (Greg, Nat, Claire – Road to Rimini) Chris (a bit Crack), Bill.
Matters Arising
Mailout – data entry and label printing needs doing no action has happened on this.
Bar – Should there be someone who covers Ilana while she’s away - in licensee terms Perhaps it’s not necessary as it cots £200 and is easy, and only room for 1 named person. Jo B is also trained up as licensee - Ilana will talk to Jo. Ilana will also call out for people to share and spread the knowledge / workload about how the bar works etc. This is also applicable to the rest of the building.
Bill described the money situation and the donations box situation and we spoke about security of the cash situation. Nat suggested a till might be a good investment. There are 2 safes now, number 1 needs bolting down as a priority.air
Holly has not done office rota
Post film Discussions – no action has been taken but it is in the
Christo has not returned the betaplayer (however there is a chance they don’t need it back in a hurry and we can keep it on long term loan – Michelle to talk to the cinema)
Building
Mat – there is a lot of work to do, needs to be done little and often or as much as we can
Keith – suggested there a priority
Mat will make the list of priority jobs
Mat - perhaps we can arrange a monthly meeting
Chris B perhaps we can organise a monthly doing day
First meeting for maintainance group Tues 24th 6pm
Tools and materials need to be around in order for volunteers to work efficiently
That team need to spend money willingly
Grant Applications
Technical and AWA / A and B
We need to find out if the Arts and Business money be spent before we have it. We need to call Jane Tarr and find this out. Then we can go for it. The group agreed to spend that money on the projector should it be possible.
Action – find out what’s going on with Arts Council Application. Get an update.
Action - find out why Summertyne havn’t got back in touch.
Action – find out from Alan if City Council Application has gone in.
Rimini Round-up
Rimini collective thought it was great and a success, but exhausting and are going to run the event quarterly rather than monthly as originally conceived.
Aside – the late licence situation is that we get 12 for free a year and then pay for “temporary event notices” Ilana suggested perhaps that “outside promoters” pay for the event notices. Or Projectile could get Temp Event Notice because it’s over 3 nights and could be on one licence.
Rimini was great (Mat thought)
Rimini would like 7th July for part 2 (it’s in the Wiki) but needs to be checked with Barney’s Hip Hop do.
Nat suggested we could come to an arrangement where we bought a PA together and raise the money back through rental on nights. Most people thought this was a good idea but some details need to be worked out about who and how we pay for the outlay – what it means for the existing kit we have. Also What kind of quality/volume we need for the space. Bands are bringing their own PA in all the time – what do we learn from this?
Action - Nat to lead on looking for PA possibilities in liason with James Froment, Christo, Rich, and others
We also concluded it would be a good idea to rent equipment – Lights, decks, PA per night.
Another great innovation at Rimini was the clothes rail in the Box office as a cloak room. They have one to that they will bring in.
Lighting
Chris Bostock – James Froment brought his lights in on permanent loan. Chris was concerned however that they arn’t best on the stands. There should probably be some bars to hang them from.
Bars for hanging lighting should maybe be on the priority list. Due to health and saftey issues with cables, hanging
Bring this up at the Tuesday meeting
And fetch triangular stuff from Harkers.
Try to get something up for A Bit Crack.
Bar Issues.
We need to solve the problem of keeping the beer cool in the stock room. It needs to be cold (15-20 degrees C) but not fridge temperature.
Keith suggested coolboxes.
Any Other Business
Bill wondered if it was a good idea to have a system whereby we can tell who are volunteers and who isn’t to prevent misunderstanding and embarrassing.
Bill is going to go to London to represent the cinema at the BFI screening of documentaries they will be touring in the Autumn.
There was debate about the first thought.
Would a badge system be open to abuse/prevent people introducing themselves?
Do we want to wear name badges?
Is doesn’t have to be a name badge? A general badge? A Signing in book?
It stimulated some good conversation and is an interesting point but we carried this issue forward to a future meeting. Shelly volunteered to come up with some ideas about what alternatives there might be that might already exist in the voluntary sector. Also for next meeting – to talk about money issues and make sure we are all doing the same cashing up wise and systems wise and that systems based on trust works so that everyone feels cool.
