15 October 2007 - General Meeting
From The Star And Shadow Cinema Wiki
MINUTES - 15/10/07 - general meeting Names: Holly, Sylvie, Stephanie, Deborah, Claudia, Adrin, Richard, Harriet, Ilana.
1.MInutes Accurate - Minutes were not circulated.
2.Matters Arising - -Electricity Bill: Holly has arranged to meet Mat Forster to work out a way to pay that off and start a precedent of quarterly meetings - Laura, Holly and Ilana to be present. -Roller shutter has been fixed. -Rimini was good. Someone collapsed from taking drugs. Phips to record that in the accident book. The incident was well handled. Door staff was really good. Invoice in the tray. Ilana to check in licensing book to check what we need to do re drugs on the premises. Concern over the small cash tin when we are taking large quantities of cash over the bar. Make sure that wads go into the BLACK SAFe - doesnt matter if you dont post the whole nights takings in one go. Make sure you include a note. Person is allocated to stay sober for cash reasons. -Promoters contract, and in terms of our license, everyone is meant to be sober. ACTION can the wording of the contract be changed to reflect licensing req's. -Life Work Art conference - Mat and Holly said they would discuss it - still need to. -PA - Christo forwarded the infor about a second hand pa to NAT
3.Structure of General Meetings -Grown out of the roles and responsibilities meetings - we have a format which is easy - each group reports to a general meeting, and has a slot at a general meeting to report (if nothing to report then we skip on to the next agenda item). -What do people want to hear at a meeting? Lees about discussions. Necessity of meetings being minuted well and circulated and archived.
-Proposal: Facillitator + Minute Taker / Introduction /Ratification of Minutes /Matters Arising /Finances /Programming issues from programming meeting /Publicity issues/ Building Maintenance /Bar /Volunteers + Processes /Issues arising from past 2 weeks /Shifts + keyholder for the week /New Ideas /AOB.
-Publicity and Programming sub meetings can make their own structures, but always need to do the Shifts and Keyholders section.
-Suggestion of re-doing the consensus workshop - we would like it to be tailored more to Star and Shadow folk. Could be useful.
-Consensus reached for this new meetings agenda. Holly to stick it up on the wall.
4.Bar + Door takings -This is not a profit report - purely the ammount taken over the bar. - 4 months April-July (1st 1/3rd) = £15,700 on bar, £5000 on door. -Bar averages £4k per month, Door averages £1.2k per month. AVERAGES BAR: Film - £60 Gig - £320 Art - £115 Film event + speaker - £75 Late License - £1400 Private hires - £160 Meetings - £25 Misc - £135
AVERAGES DOOR (including memberships): Films - £80 Gig - £50 Art events - £100 Film events - £55 Late licenses/ Parties - £135 A Bit Crack - £5 5.Entrance Way Misc - 265
-Ilana will aim to come once a month to meetings with info about bar takings. -May be a better way of doing this - perhaps need to specify memberships more. Ilana, Christo, Laura to meet accountant. -All that money is gross - a 17.5 reduction for VAT.
6. Entrance Display. -Ideas for Display at the front. Deborah's ideas: Public sign when leaving cinema - A comments book. Specific place for advertising at S+S - organise it properly. Place for volunteers. Deborah to help: -This will happen on saturday 3rd from 10am. Stephanie to send an email.
7. Workshops -Postponed for next programming meeting - monday 22 at cinema.
8.Maintenance - Could make a blackboard to go above the bar instead of a set of shelves - could light it nicely etc. -Make a gate for the bar area. Could ask Huwa -Blackboard for updating events needs to be done more regularly. Could we -Free Shop - GET IT RUNNING AGAIN. -One layer of whitewash in the corridor - needs a second. Phipps can help...is up for doing more.
9.AOB WIKI - we
MINUTES - we need to put minutes in the minutes folder on the website.
INDUCTION MEETINGS AS MAINTENANCE DAYS TOO.
AGM - 29th October 2007. We need to go through bureaucratic things - Directors, showing accounts and report. Looking at the vision of Star and Shadow, perhaps relating to objectives in the constitution - for January. Invite Paul along.
LATE LICENSES - 3rd nov - private party, Lukas's birthday party. Have door people. Wants to give an incentive to volunteers - giving tickets to the gig at the Arena. Bar closed at 3, out by 4. -10th nov - Night of Sevens - last orders at 12, out by 1am.
PROGRAMME - chapter of unfortunate incidents. Graeme said he would do it - got it last wednesday, hoping to have it done by next wednesday.
End Time: 7.30pm.
