4 Feb 08 General Meeting
From The Star And Shadow Cinema Wiki
General Meeting Star and Shadow 4 Feb 08 Present: Alan Phipps Jane Sam Phil George Craig Haz Adrin Laura Hannah Ilana Dmitri
MA Building – Last Sat Deborah and her Father came and measured up the bar door that needs widening. They were here for an hour so perhaps they looked at other aspects of the building as well. Ilana pointed out that there were probably a number of issues with the building to be considered.
Deadline for next brochure is now 20 Feb
There was no discussion of film policy but this issue needs to be looked at. Ilana and HAz to prepare a paper for discussion
Programme start times – the films should start no later than 7:45.
Film transport – Films shipped by DHL are now OK but there is an issue with NFT as they don’t have a depot in NE and come from Manchester. We have liaised with them and they are reasonable but there are difficulties sometimes in being here for their pick ups. Suggestion that people who book films should take responsibility for ensuring their return. HAz suggested the use of a white board in the P room to make clear film transport status – to liaise with projectionists.
Publicity Crain brought Ukulele posters for distribution
Bullying maintenance – lighting bar has arrived.
Haz has been approached by a local community group for OUseburn to use the building on 13/3 1200to 14:00 which raised a question of cost . it was felt that as a local community group we shouldn’t charge in principle but we should make sure our contribution to the group was acknowledged in written form if possible. Also because we do incur costs in letting (o’heads and finding vols for building) we should ask for groups to make a contribution if possible.
Cleaning – the idea of SUNDAY PRESCREENING team to clean for an hour weekly still not implemented. But the building should be cleaner
Sunderland Uni group want to make a film – OK no problem it was suggested that they attend vol induction to get a feel of the place
Use of Building by young people. 2 categories Dmitri is looking at linking up with with schools and using the S and S to show films to older students both after school and in school time. There is a strong desire by some volunteers for the building to be used in a way in which both they and their children can enjoy events here and also meet a broader community remit. Discussions with appropriate bodies ongoing. The building will need some attention if it is to meet safety standards implicit in the presence of young children. There may be grants to help towards these costs. The meeting raised concerns about the appropriate nature of the building and its activities (late night sat gigs) and how children’s events would dovetail with the normal round of events. Overall meeting happy for those involved to continue to pursue the objective of having child and parent and child regular happenings.
Hannah and Laura proposed that they would like to organise a resource centre at the Star n Shadow. It would initially comprise shelves on wheels with literature and information political environmental alternative in nature. They would like to be present at film evenings. A DVD copying resource was also suggested as long as it was clear we would only copy copyright free material
Kitchen – Nigel (red Herring ) Alan and Snea looked at ways in which the bar area could accommodate food preparation area. There is room for this but attitudes to hygiene will have to change. There will be a bar cleaning evening on Wed 13/2 at 6:00pm The idea of food prep to be taken forward and should be incorporated with the work that is being done on the bar itself.
Private Lets: The proposed wedding party. People not happy with this as it was felt that the Star and SHADOW IS NOT Simply an empty warehouse space for hire. It comes with a number of considerations
Money: There has been come concern about cash at the bar of the S and S. The float has been considerably short on a number of occasions which leads to a feeling of unease. Ilana proposed the introduction of a number of checks involving the float of £100 being signed for by one person at beginning and at the end of the night to try and improve matters. She also proposed a book to log Petty Cash transactions which were also unsatisfactory. Ilana said she would supply cloth bags to hold sums of £10 to help with cashing up at the beginning and end of the night. There was also concern about the safe key and the insecure manner in which it was stored. It was suggested we needed to keep it locked. Craig said he would look into a key cabinet.
Craig said that the payment of cheque invoices by S and S was very slow. Ilana agreed that we need to be better and also needed more cheque signatures . Ilana to sort out
Bar – Work being done next week to extend bar and provide low level service area for people in wheelchairs and children,
Time table next week was sorted out. Very short for vols on Sat night Short of a person for vol induction on Sat.
