19 November - General Meeting
From The Star And Shadow Cinema Wiki
Star and Shadow Cinema – General Meeting Minutes- 19th Nov
Present: debbie, ilana, chris, alan, craig, adrin, mat, sarah, Phipps, christo
1.Last weeks programming meeting,
They agreed that second Monday of the month is a programming meeting and fourth Monday is programming and publicity.
ACTION: Debbie to correct all the info on internet letting people know order of meetings and email publicity and programming lists with new info. Also discussed- how to get people who programme to take better responsibility for publicising their events. Ideas discussed- how meeting might appear to a new person- whether it is overwhelming but then we don't want to make it us and them- they need to be aware of the cinema situation. Whether it would benefit giving people some things we would want to know beforehand e.g. a sheet with questions about ie how they might publicise, who was their target audience. ACTION- beginning of programming meeting allocate maximum 45mins to go through new ideas proposals. This would be more structured for us and new people. This would be how we respond to email proposals/phone etc ACTION: is to make a checklist for things to do that can be available for new programmers. – this is a task for the next programming meeting, ACTION: At the end of the monthly volunteer inductions we should have a small session on how to book films. And the checklist sheet can be available to give them an idea on what it might involve (they don't have to do all these things themselves though) ACTION- To have a good look at the programme for feb/march at the next meeting- check gaps DECEMER-JAN PROGRAMME Next Monday to be mailout. 4pm To see about using ouseburn trusts franking machine. Action – alan to email out to volunteers about mailout ACTION- Debbie to sort out Northern round who distribute brochures to further afield areas.
2. Building Maintenance
Portable Chair shortage. ACTION- Craig to look into getting some stackable chairs. Need to be cheap, or free. A bit crack are happy to maybe put some money towards this.
LIGHTS- Chris has been speaking to James Fromant about lighting- he is happy to donate some old lights and has given us equipment to put it all together. But this is a big job. Will need electrician and lights PAT tested.
People who are interested in making this light rack- mat, bill, chris, and
some of Rimini, It would take a whole weekend. Proposing to do it weekend 8th, 9th dec. Email will be sent out to volunteers nearer the time to confirm weekend making this.
HEATING
Engineers did a temporary fix. So heating is back on. But it may trip out. Will be fixed by engineers permanently very soon.
OFFICE
The wall needs fixing in the office that has been damaged.
ACTION mat and ilana to fix this week.
FIRE EXTINGUISHERS
Ones that had gone off have been replaced. Need putting on brackets.
GLASS RECYCLING-
Alan meeting council glass recycling people this week. We agree that this would be brilliant to have a recycling bin rather than do it ourselves
BAR
Shelf needed for spirits for bar Black board by bar need repainting and updating Saloon doors needed for bar. Andy Slater has a design -we need materials and people in the building to help some volunteers who are already interested in doing the carpentry for this work.-Christo, Phipps and Ilana. Need to be aware of height issue for shelves. ACTION. Ilana, christo, Phipps, Mat and Hewa to meet to discuss the plans in a separate meeting. if any others interested email bar@lists.starandshadow.org.uk for date etc
3. VOLUNTEER PROCESSES
Stephanie is going to email out that dec 8th there is going to be a session of making a volunteer board in corridor that explains all. All welcome to help make up the sheets with imput etc...
4.BIRTHDAY PARTY
Thursday 20th December birthday slash seasonal party. A card invite- PHIPPS to do by Monday to go with the mail out.
4. LAST TWO WEEKS
New York Underground Film Fest was a great success- well done everyone who worked on it. Past few weeks have been some events that have not had responsibility taken for properly. These have been private hires. We need to have a discussion where we look at the private hires (we are not talking about gigs here). Do we need someone like the equivalent of Pauline's role with the gigs. But to do private hires. Could be a joint role. They slip through the net because of the rota missing them off. Communication issues!!! There is less incentive for private hire? Who is responsible for the private hires? The person who says yes to them? ACTION- To have a standard set email that will reply to enquiries- that will ask all the requirements for the evening. The reply to this and then this request is brought to the meeting. Private hires will only be agreed at meetings. FOR TRIAL PERIOD. If someone can't wait until the meeting for the reply then we say no. This to be included into the format of general meetings. ACTION- Ilana to make standard reply.
Night of SEVENS NIGHT was not a good experience for the volunteers working that night. Lost an event to another venue this evening because of the projection facilities. Digital projectors are not very good. But it was not entirely our fault is also the problem with the people who organised this. Lesson to take from this is that we need to get the application in for the new digital projector.
5. SHIFTS FOR REST OF THE MONTH
Tues- keys alan and keith Weds- keys ilana and need more staff Thurs- keys keith/Phipps/christo Fri - GIG A better noise. Phipps keyholder. Need to get more volunteers. Sat – party is on. Only till twelve license.Phipps is taking responsibility for this evening. Sunday – FILM – keith keys Tuesday all day- LIFE WORK ART. Ilana keys need more volunteers. ACTION- Debbie to do new dec/jan volunteer rota
