28 Sept 2008 AGM
From The Star And Shadow Cinema Wiki
Star and Shadow AGM - 28/09/08
Present: Simon, Mat, Sarah, Haz, Gus, Holly, Keith, Bill, Ilana, Becca, Debbie, Laura, Holly, Rowan, Andrew, Eva, Mark, Paul, Christo, Adrin.
Christo went through the annual financial report. See separate sheet for more detail.
Brief run down Turnover: £72, 672 Expenditure: £31,748
Other income: £14, 692 Admin (core) costs: £40, 120
Profit: £15, 495
Tangible assets: £ 10,000 Abstract assets: £19,000
Creditors: £16, 500
Value of business: £26, 850
Grants - are they tax free? Adrin raised this issue and Christo said he would look into it.
Laura mentioned that the SnS accounts are a good set of accounts and that the building was doing well for itself. This was also the opinion of Paul, our accountant. However, we do currently have a cash flow problem.
Directors
Mat briefly outlined the role of a director. Basically a question of signatures on formal letters, a certain amount of responsibility and accountability but, in short, a role of necessity. Some exchanges followed regarding insurance and responsibility with regards director liability. Ilana will double check the finer print of our insurance policy.
Ilana outlined details on membership, reminding that annual membership to be able to watch films is not membership of the CIC. There is a book that needs to be signed by all those wishing to become members of Star and Shadow CIC. A book will be signed at the end of the AGM. The book will remain somewhere accessible so that volunteers can sign who wish to.
Keith suggested that membership details be put on the website, for transparency.
We can change our Mem and Arts to make them more relevant to us as an organisation. See action points further down.
We need to change our Mem and Arts to reflect the fact that we no longer need to have a Treasurer, Chairperson and Secretary.
Keith Partington proposed that the three existing directors (Debbie Bower, Christo Wallers, Mat Fleming) were re-elected. Laura and Adrin seconded the proposal. The group reached a consensus on this.
Christo Wallers proposed that Simon Key, Harriet Plewis, Holly Clay and Ilana Mitchell were also elected as directors. Rebecca Knight seconded the proposal. The group reached a consensus on this.
--- Break ---
We looked again at our notes from the Forum in January: strengths, weaknesses, opportunities and threats. (SWOT). We tried to assess what has been done
Engagement with Local Groups General feeling that this was happening slowly but would be helped by intrepid commitment to it (!) and greater clarity on what 'organising a night at the SnS' means so that people can involve themselves more readily.
Strengths Building improvements ie increased capacity Groups using building for meetings
Weaknesses Clarifying hiring/involvement process
Opportunities Local posters in ward displays
Secured Autonomous Future
Opportunities Tighten legal structures Look at governance Testimonials and financial support Owning/renting space Invite Dale to a meeting at SnS Become more involved in discussions about building
Threats If staying is not an option, what is our contingency?
Quality of Space
Strengths - Massive improvements to buiding: bar, cleanliness, door, signage, equipment, office, electrics, stock room ALL POSITIVE!
Opportunities - making the space more children friendly, sanitary/clenliness arrangements for cinema in general, accessibilty still a poss, signage, better cleaning systems, office systems need to be better. Kitchen is still an on going question but we're moving towards a descision, hopefully. Display for volunteers.
Sustainable Collective
Opportunities Volunteer newsletter outlining opportunites, workshops etc.
Weaknesses Vague systems regarding volunteers
Quality Resources
Strengths We've got lots of new stuff! We're doing reasonably well. Darkroom, new bar, lighting, wider door, more efficient office, PA.
Wants
Monitor for projection booth A drop off centre for films New mixing desk Lighting in the cinema Beer pump Beer cooler
Reduced Ecological Impact
Strengths Reused materials in the building fest. Cardboard recycling. Smaller general waste bin More energy efficient lighting
Weaknesses Lots of power left on in office
Purposeful networking and recognition
Strengths Family films What Is This Place article Maximo Park mention Building fest dvd shown in Berlin and Switzerland Green fest involvement - cinema tent Credited in a film made here. NE1 radio
Opportunities Press contact could be firmed up Local festivals recognition Sprucing up the place even further.
Improvements for AGM
Last Sunday in September as the new date - Sunday 27th September Talking to someone about governance. SWOT analysis to be used for further AGMs Accounts up front to look at on paper Annual Report in the brochure again More integrated AGM with a forum and more time allocated to it proposed and agreed. The reason the AGM was late was because the people dealing with VAT were late, rather than us! Proposal to have a meeting about governance consultancy for the specifics of the Mem and Arts to be adhered to properly and other relevant business. As soon as we can afford to do something. Simon to redraft the Men and Arts. Issue short Annual Report Accounts to be available a month before Meeting 8 weeks before next AGM
Action point: Letter to Companies House with info about new directors need to go out.
AOB
We have about £3000 in the bank. Rent will be met but we need to be incredibly vigilant about what is leaving the account.
Proposal to have a concerted group for 2010 negotiations in terms of when we will need to look again at our lease etc. Will be discussed in more detail another time.
We seem to have had a good start to the 'academic' year in terms of finance.
We read out 'thanks'!
We concluded.